Online wedding seating chart: the complete guide
An online wedding seating chart lets you assign guests to tables from your computer or phone, with no paper or colored markers, and you can change it any time, right up to a last-minute cancellation.
Why build your seating chart online instead of on paper
A paper seating chart has one simple flaw: almost any change means redoing most of it. A guest cancels the day before, a family asks to be seated together, a couple confirms at the last minute, and you're back to a new sheet, a new layout, sometimes a new board pinned to the wall.
Online, every change takes seconds: drag a name from one table to another, add a table, remove a guest who declined. The chart stays current, with no outdated paper version sitting in a drawer.
4 steps to a stress-free seating chart
- 1
Collect your RSVPs
A seating chart is useless until you know who's actually coming. With QrGuest, RSVPs land automatically in your guest list, nothing to retype.
- 2
Create your tables
Add your tables (round, rectangular, head table), with each one's seat count.
- 3
Place your confirmed guests
Drag and drop each confirmed guest onto their table. Undecided guests or cancellations stay visible separately, so nobody gets lost.
- 4
Share or print the final chart
Check the chart from your phone on the day, or print it for your venue and caterer.
What sets QrGuest apart from a plain seating chart tool
Most online seating chart tools work in isolation: you import your guest list from a spreadsheet and update it yourself with every reply. With QrGuest, the seating chart is connected to invitations and RSVPs in real time: no spreadsheet import to redo the night before the wedding.
The seating chart is part of the free plan, up to 20 guests, no card required. Beyond that, the one-time Wedding Day option (paid once, never a subscription) unlocks unlimited seating plus door check-in.
Frequently asked questions
Is QrGuest's online seating chart really free?+
Yes, up to 20 guests, with no card required. Beyond that, a single one-time payment (never a subscription) unlocks unlimited guests and tables.
Can I import my existing guest list?+
Yes, you can import your list or enter it directly. Statuses (confirmed, pending, declined) stay visible on the chart in real time.
Can my guests see the seating chart?+
No, it stays private to the organizer. You can then print it or share it with your venue and caterer if you'd like.
Can I change the chart right up to the last minute?+
Yes, with no limit, including for cancellations or additions the week of the wedding.